Do I have to write tasks down by hand?

No. Tasks come from where the work stands: a post waits for approval or changes, a campaign brief has no post yet, a fact in Brand Brain waits to be confirmed, a file has no rights or its licence is ending, a comment was passed to a teammate. You only add by hand what the app can't see, like a photo shoot.

When does a task close?

When you do what it's about, where it's done. An approval in the Review Room, a reply to a comment in the inbox or a confirmed fact in Brand Brain closes its task by itself. Tasks the team added you tick off by hand, and if one has a file for review, the approval closes it.

Can I move any task to Done?

Your own, yes. A task that comes from the work moves to Done by itself once the work is finished, so it can't be closed for show. A task moves to In review once you send its file for review.

Do tasks show on the calendar?

Yes. Tasks added by the team and by the assistant are on the calendar on their due day, next to the posts. You can also add a task straight from the calendar, in the same window as on the task list.

Do I pay for every person who gets tasks?

No. You pay per brand, not per person. Invite as many people to each brand as you need, and each has a task list of their own.

Tasks

Everything that waits.
Who and by when.

A post the client sent back for changes, a brief with no post yet, a comment someone has to answer. Kanso turns each into a task with a person and a deadline, and once the work is done, the task closes by itself.

See the tasks

See it for a business like yours

Nobody writes them.
The work does.

Kanso checks where the work stands: posts waiting for a decision, briefs from a campaign, facts to confirm, files with no rights, comments passed to a teammate. Each is a task for as long as it waits, and your own go right next to them.

Whose

From

Tavolino: 6 tasks wait

Overdue1

Task
Prepare photos for the carousel
Three shots, portrait 4:5.
You2yesterday

Today2

Changes
Whose turn is it to cook?
Anna asked for changes.
Youtoday
Message
Reply to Helen Brooks
“Hello! Before I decide, could I ask a few questions on a quick call?”
Youtoday

This week2

Approval
Your kitchen is off duty.
Leo is waiting for your decision.
Youtomorrow
Brief to write
We're setting the table.
A brief from the campaign “Sunday at our table.” has no post yet.
Anyonein 4 days

Later1

Media Library
sunday-table.jpg
The licence ends soon.
Anyonein 12 days

Sample tasks. Nothing is changed.

01Hand to hand

Nobody has to ask whose turn it is.

A task is always with whoever has the next move. When the client asks for changes, it goes to the author. Once the new version is sent, it waits for the client, and after the approval it's back with the author to set a date. Nobody passes it on by hand.

TTavolinoSunday at our tableReview Room

TtavolinoVersion 1

A Sunday lunch table with pasta, bread, olives and white wine

Give the plan a place.

Changes requested

Could we show more of the table? I want it to feel like there's room for the whole family.

The task about this post

Changes

Give the plan a place.

Anna asked for changes.

With Leo nowcloses by itself

Who it was with

Leo: Changesnow
Anna: Approval
Leo: Publishing date
Closed by itself

02Board

Done means done.

The same tasks as on the list, laid out in columns. Drag a card to In progress when you start. It moves to In review and to Done by itself, once you send a file or finish what it's about.

The Tavolino team's board. Drag a card, or click it and then a column.

To do3

In progress3

In review2

Done2

Tasks from the work close by themselves.
An approval, a reply to a comment or a confirmed fact moves the task to Done. There's no closing it just for show.
You tick off your own.
Tasks the team wrote go to Done when they're ready. If one has a file for review, the approval closes it.

03Questions and decisions

Chats lose decisions.
Tasks keep them.

Every task has its own conversation: questions with the answers under them, and what was agreed, there when you get back to the work. Mention someone with @ and they get a notification.

Notifications

Anna mentioned you in a taskPrepare photos for the carouselyesterday, 5:05 PM
New task from LeoAgree on the list of shotstoday, 9:12 AM

Task

Prepare photos for the carousel

Natural light. Real textures. A place someone can picture themselves sitting.

Status: In progress
Person: You
Deadline: yesterday1 day overdue

Questions and decisions2

Leoyesterday, 4:40 PM
Can we use shots from Tuesday's session, or do we take new ones?
- Annayesterday, 5:05 PM
  New ones, in daylight. @Maya get one close-up too.

04Files for review

The task ends with someone's yes.

Your own task can carry photos or a video for review in the Review Room. While someone reviews them, the task is with them.

Add the files and choose who reviews them.
A request for changes sends the task back to you.
An approval closes it by itself.

Task

Choose and edit the best frames

In progressYou

Who reviews

Review RoomPreview for Anna

Golden pierogi served with herbs and sour cream

Anna sees them here once you add the files.

The task closes by itself once this is accepted.

05With the assistant

One shoot, several tasks.
The assistant splits it up.

Ask the assistant to break something bigger into steps. Each step gets a person and a day, and once you say yes, they're on the task list and on the calendar, next to the posts.

AI Assistant

Plan the tasks for a photo shoot

Three steps, each with a person and a day:

Agree on the list of shotsMon
Take the photosWed
Choose and edit the best framesFri

CalendarOct 19–25

Mon19
Tue20
Whose turn is it to cook?
Wed21
Thu22
Your kitchen is off duty.
Collect three customer reviews
Fri23
Sat24
We're setting the table.
Sun25
Edit the behind-the-scenes reel

Questions about
tasks.

Everyone knows what's next.
And by when.

Join the waitlist and we'll get in touch when beta access is available.

You pay per brand, not per person. Bring the whole team.

Everything that waits.Who and by when.